There are several items proposed for action at the annual membership business meeting scheduled for 2:00 p.m. on Saturday, 20 June, at the 4H building at the Goshen County Fairgrounds in Torrington, Wyoming. Specifically, they are:

• Election of 4 Board of Directors
• Proposed change CC&R
• Proposed change to Bylaws

These will be presented and voted on by the members at the annual membership meeting either as is or with amendments. For those members who are unable to attend the annual meeting but who wish to vote on these items, a proxy system has been created. A proxy voting form is included, and may also be downloaded from PRR POA website at www.prrpoa.org.

There are TWO IMPORTANT REQUIREMENTS when using the proxy voting form: 1) MAILED PROXIES must be received by 5:00 PM, SATURDAY, JUNE 7th to ensure timely receipt for verification; 2) ALL PROXIES, whether MAILED or HAND-CARRIED, must be verified by the PRR POA Secretary, Treasurer and two members so PLEASE completely and legibly fill out all required fields on the proxy. Online proxy votes must be completed by midnight June 18, 2009.

This proxy system form allows you to decide whether you want to REGISTER YOUR VOTE IN ADVANCE and submit it to the Secretary for use at the annual meeting OR DELEGATE YOUR VOTE to another member who will be attending the annual meeting if you are unable to participate. If you delegate your vote to another member, be sure she/he is a member in good standing, will be attending the annual meeting and that he/she obtains your voting ballot from the PRR POA Registration Desk during registration at the Annual Membership Meeting.

IF YOU DELEGATE YOUR VOTE, you are authorizing the person named to exercise your vote at his/her personal discretion, regardless of your personal instructions, because it is not possible to verify special instructions and guarantee that they are carried out.

IF YOU USE THE PROXY TO REGISTER YOUR VOTE IN ADVANCE WITH THE ASSOCIATION OFFICE, please be aware that it applies only to the exact language contained in the documents being voted on. Alteration of language resulting from amendments made and duly passed during the Annual Membership Meeting, will negate the validity of the proxy only on that particular amended item.

Only members in good standing of the Association, as verified by the PRR POA Secretary, Treasurer and two members, may exercise a vote by proxy. Any discrepancy will be resolved by the Secretary, based on the latest information in her possession from POA records The Secretary will also be the final authority regarding the authenticity of a proxy or resolving any irregularity such as, but not limited to, the legibility of the member’s name or multiple proxies from the same name or for the same property(ies). After the annual meeting, the Secretary will report to the POA Board of Directors any problems and suggested solutions arising from the proxy system so that it can be modified, improved, and expanded for next year’s meeting.

If you have any questions, please contact the PRR POA Board of Directors by email at www.prrpoa.com or by mail to PRR POA Board of Directors, Box 35, Ft. Laramie, WY. 82212.

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